Loan Policy

The Division of Amphibians & Reptiles loans specimens to established, scientifically recognized institutions for use in conducting taxonomic research by reputable scientists or their graduate students. Loan requests are made in writing and addressed to the Curator. The loan request should include the nature of the research and must be approved by the curator. Students must request loans through their supporting faculty member.

Loans are made for one year. Extensions of the loan period may be granted upon request to the curator. Transfers of loans may be made with the permission of the curator. No portion of the specimens may be removed without prior approval of the Curator of the Division of Amphibians & Reptiles. (See Destructive Sampling Policy and Agreement).

Borrowing institutions must meet minimum standards for security, storage environment, and handling of specimens. Returning loans should be packed carefully to avoid damaging the specimens.

Destructive Sampling Policy and Agreement

The MSB Division of Amphibians & Reptiles acknowledges your request for destructive sampling of specimens. Please read this policy statement and complete the agreement outlined below.

The Division of Amphibians & Reptiles operates with the goal of balancing preservation considerations of division materials with utilization for scientific research. We will routinely grant permission to sample non-rare specimens. However, we discourage the destructive sampling of specimens of rare taxa. Only when absolutely necessary will permission be granted. Decisions concerning destructive sampling of collections are made on a case-by-case basis. The Division of Amphibians & Reptiles does not maintain records on the history of specimen collection or treatment methods. It is the responsibility of the researcher to verify specimen identification.

1. The decision to remove material shall be made with the approval of the curator.

2. Material may not be removed from taxa represented in the division by less than 3 collections, except in rare instances, and then only by the curator or collection manager.

3. Removal of non-rare material may be done by the investigator, only with the consent of the curator.

4. The MSB Division of Amphibians & Reptiles must be cited in any resulting publications and a copy sent to: Division of Amphibians & Reptiles, Museum of Southwestern Biology, The University of New Mexico, Albuquerque, NM 87131-1091 USA.

5. The investigator must return to the MSB Division of Amphibians & Reptiles evidence of the research, such as one of the following; a duplicate slide, an SEM photograph, or a sample of the extracted DNA. DNA sequences must be deposited with GenBank and specimens annotated with GenBank accession numbers. The Museum of Southwestern Biology will house and make the material available to other researchers as requested.

6. An extraction protocol must be submitted, along with an estimate of the amount of material needed, for approval by the curator.

If you agree to accept the materials under the above conditions, please print this form, sign below and return this form to:

Division of Amphibians & Reptiles
Museum of Southwestern Biology
The University of New Mexico
ALBUQUERQUE, NM 87131-1091

For DNA studies, please enclose an extraction protocol. Upon receipt of confirmation, we will contact you concerning the dispatch of the material.

Printed Name of Institution

Research Investigator: _____________________________________________________ 
Printed Name